2016 Volunteer Roles & Responsibilities

2016 Volunteer Roles & Responsibilities

LUAU TENT REGISTRATION
•    Spread ALOHA!!!
•    Check-in at the Volunteer Registration Tent
•    Set-up the registration table
•    Compare seating arrangements in the tent to the final diagram to ensure accuracy
•    Check-in all guests
•    Provide wristbands
•    Provide bid #s  
•    Sell raffle tickets  
•    Break each other (breaks and lunch)
•    Record Live Auction, reconcile; deliver to bank
•    Clean-up tables and supplies 


CONTEST REGISTRATION
•    Spread ALOHA!!!
•    Check-in at the Volunteer Registration Tent
•    Set-up the contest registration table on beach
•    Check-in all legends and surfers
•    Provide wristbands
•    Introduce surfers and legends to their tents
•    Introduce surfers to Contest Concierge
•    Clean-up tables and supplies


VOLUNTEER REGISTRATION
•    Spread ALOHA!!!
•    Set-up the registration table
•    Check-in all volunteers
•    Provide wristbands
•    Provide t-shirts
•    Give assignments to each volunteer per instructions
•    Break each other (breaks and lunch)
•    Clean-up tables and supplies 


CONTEST CONCIERGE
•    Spread ALOHA!!!
•    Check-in at the Volunteer Registration Tent
•    Introduce yourselves to Beach Registration for your surf team assignments
•    Carry surf boards, etc. to beach
•    Help your surf team(s) prepare for the competition
•    After the first heat, walk your team(s) over for a photo opt with their legend
•    Should your surf team(s) make it to the semi-finals, make sure they are ready to surf when it’s time
•    Monitor and service the VIP tents, bringing sponsors and legends food, water, etc.  
•    Carry surf boards, etc. back to parking lot
•    Clean-up as needed 


MERCHANDISE
•    Spread ALOHA!!!
•    Check-in at the Volunteer Registration Tent
•    Set-up contest tent /luau tent
•    Decorate area
•    Carry all merchandise items to and from the designated areas (if you are not able to carry heavy items please ask for help from another volunteer)
•    Fold and maintain a neat display of all merchandise items
•    Keep a basic inventory of items available
•    UCSD Cashiers: Process all sales (merchandise & auction) under the UCSD cash, checks and credit card handling procedures
•    Assist with the auction
•    Store all items after Luau ends
•    Take-down the displays
•    Clean-up contest tent / luau tent 


FACILITY & MUSCLE
•    Spread ALOHA!!!
•    Check-in at the Volunteer Registration Tent
•    Set-up
•    Carry heavy items to and from different areas (if you are unable to carry heavy items please ask for help from another volunteer)
•    Maintain all areas clean (Contest & Luau Tent)
•    Clean-up


SILENT AUCTION & DÉCOR
•    Spread ALOHA!!!
•    Check-in at the Volunteer Registration Tent
•    Set-up / decorate seating areas
•    Carefully handle centerpieces
•    Assist other areas with decorations
•    Carefully carry all auction  items to tent
•    Decorate display area
•    Guard all items during Contest and Luau
•    Monitor all Silent Auction bids sheets
•    Carry items to stage during Live Auction
•    Clean-up


FRAME ASSEMBLY
•    Spread ALOHA!!!
•    Check-in at the Volunteer Registration Tent
•    Carry all frame supplies to designated area
•    Carefully place all pieces on frames as neatly as possible
•    Carefully carry finished frames to be distribute
•    Store all left over frame supplies
•    Clean-up


COCONUT GIRLS
•    Spread ALOHA!!!
•    Check-in at the Volunteer Registration Tent
•    Assist with sales of raffle tickets around Contest and Luau tents
•    Maintain an accurate count of all ticket sales
•    Deliver all cash, checks and credit cards payments to the bank when needed


BANK
•    Spread ALOHA!!!
•    Check-in at the Volunteer Registration Tent
•    **Never leave the bank unattended
•    Break yourselves (breaks and lunch)
•    Distribute petty cash as needed
•    Maintain an accurate count of all sales and revenue
•    Collect all cash, checks and credit cards payments from Merchandise, Registration, and Coconut Girls intermittently
•    Tally all revenue from silent and live auctions
•    Clean-up